QR Codes for Educational Institutions

large qr code and four students looking on their phones behind the code
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Using QR Codes for educational and administrative purposes benefits students, faculty, and staff. There are a wide range of materials, event information, alerts, and updates that can be quickly distributed to entire campuses by utilizing QR codes. QR codes are not only engaging for students, they also keep staff and leaders of clubs more organized by having a reliable way to convey information to mass amounts of people.

Benefits of Using QR Codes for Educational Institutions

Using QR codes for education is a wonderful way to reduce papers, keep campuses cleaner, and give information to tens of thousands of people at once more fluidly. Even use QR codes in the classroom. Many of the fantastic benefits for education are listed here:

1. It’s effective communication for campus and administrative use

Anyone can use a QR code to improve flyers, posters, digital and regular displays and billboards for an improved visual and audio experience with detailed information for the person who scans the QR code. Keep tens of thousands of people informed about important notices, safety precautions, alerts, club, sport, and class information sent straight to their mobile phones.

2. It reduces costs and cluttered campuses

QR codes are an eco-friendly option to reduce paper and ink and keep campuses clean and decluttered. They reduce labor costs for janitorial staff after events who would have been picking up more flyers, tickets, and waste than they already do. Moreover, clubs, teams, faculty, and students don't have to spend valuable funds making so many printed materials.

3. It enables a more interactive and engaging learning experience

QR codes incorporated in learning materials such as PowerPoint presentations, e-books, textbooks and homework papers, make learning more interactive, interesting and unique. Lessons become more engaging both for students and teachers. 

4. It’s easy to customise the design, logo and colors

Creating eye-catching QR codes can be done in minutes. Supercode empowers users to include school logos, use school colours, choose from a wide range of attractive frames and personalise a message. Supercode design tools are intuitive and are easy to use even for kids. 

5. It analyses the performance of every scan 

Scanned QR codes enable the maker to analyse the performance of each of the scans and the marketing campaign in general. Would you like to know how many people signed up for the upcoming event via the QR code, who scanned your codes at student fairs and what feedback you received? Or how many used discount QR codes to shop at the campus store? Now that information is clear in Supercode's analytics dashboard.

Students standing outside looking at ipads with a large qr code behind them
Image source: Rawpixel.com / Shutterstock

Applications of QR Codes for Educational Institutions

1. Share research information 

Professors can now share valuable research content in the form of videos, PDFs and reading materials while providing a URL QR code to link students straight to sites without them having to search it or waste paper with printed materials.

2. Announce updates regarding campus news

Use dynamic QR codes to post on campus bulletins for weekly news and updates without printing physical newspapers and journals. Since dynamic QR codes can be changed at any time, the content can be changed whenever it is desired. Backup older campus newspapers and journals online so they never get lost.

3. Share videos in printed materials and presentations

When printed materials are necessary, place QR codes on them to share video and audio experiences that enhance the written content. Also, when professors and students give presentations, directing students to a QR code will add to their further research on the matter, or to sign up for useful materials later on. 

4. Use for student and stuff check-ins and attendance tracking

QR codes for attendance make the professors' life easier, as they can see times students arrived automatically and concentrate more on lessons, planning and office hours.

5. Engage with students and staff through social media

Make sure people are following you through Supercode's social media QR code. If Instagram, Twitter, Facebook, and other social media sites are where you promote events, collect feedback, and announce new programs, gain followers quickly and easily when they have a mistake-proof QR code straight to your content information.

Asian young woman hand using smart mobile phone scanning QR code while colding coffee
Image source: TZIDO SUN / Shutterstock

6. Place QR codes on campus IDs

To give more detailed information about students and staff, place a QR code on their campus ID to know what classes students are attending, any necessary health information for emergencies, and what role staff plays.

7. Promote sports and club events

Utilizing QR codes for sporting event schedules, season ticket scanning, and necessary club information that can be posted instead of printing materials makes it easy for students to organize their busy schedules and keep information in their phones instead of losing paperwork amongst all of the chaos. 

8. Ask for feedback

How many people enjoyed your event and what did they think? Use a feedback QR code to receive feedback with star ratings about your on-campus events, programs, and career fairs. Supercode's QR code for feedback comes with customizable options, questions, and categories, and allows people who scan to add optional comments and contact information if it's necessary to reach out.

How to Create a QR Code for Education

Creating QR codes on Supercode is easy and takes seconds. Here is a quick guide on how to create a QR code or a few QR codes for educational institutions to achieve your goals. 

1. Choose the right type of QR code. Here are some of our suggestions: 

  • URL QR Codes - perfect for sharing website content, club and sporting event information, research content, virtual classroom sites, campus health information, and any other websites that are imperative to the educational experience.
  • Social Media QR Codes - ideal for student societies, sport teams and faculties, aiming to increase the number of followers on their social media accounts. 
  • Feedback QR Codes - great for placing a QR code on event and sports posters to see how people enjoyed your event.
  • Email QR Codes - fantastic for questions regarding specific customer service issues and admissions, reporting issues, lost and found emails, and health concerns. 
  • vCard QR Codes - the easiest way for sharing specific contact information with staff and students.
  • Plain QR Codes - best for sharing information like opening hours of the library or one-time events. These codes are static and cannot be changed.
  • Bulk QR Codes - great for registered students checking into events or exams.
Supercode different types of QR codes

2. Create a code

Creating a code on Supercode is easy and takes seconds. Choose the type, the link or the content to include and click on save when you are ready.

Create a QR code on Supercode QR code generator platform

3. Modify the design

Design the QR code to match your school logo and colors and make your code attractive for students, faculty and staff. 

Modify design of a QR code on Supercode QR code generator platform

4. Add your QR code to a folder to organize your workspace

Add customizable categories for new folders in the Supercode dashboard. Or, add your new QR code to a preexisting folder, both of which you can share with your management teams. 

Save QR codes to different folders on Supercode platform

5. Test the code 

Scan the code by directing your phone camera on it and check if all the content displayed is correct. To make changes, simply go back to the dashboard and edit the code.

Bright colourful QR codes generated on Supercode platform

6. Print the code 

Print the code on any visible surface and encourage people to scan with incentives based on your club, department, service, or event.

Supercode QR code printed on a business card

7. Track analytics

To measure the success of your campaign, track any scanned QR code in Supercode's smartly designed dashboard with analytics.

Supercode analytics dashboard with QR code scans performance

Learn how to use our QR code generator for QR codes in bulk here.

Best Practices for Using QR Codes in Educational Institutions

1. Creatively promoting and sharing informative content

Northwestern University's Research Safety Student Initiative (RSSI) promoted laboratory cleaning month on Twitter with a beautifully designed announcement including a QR code to be sure lab students receive the cleaning checklist in their mobile phones. 

QR code campus twitter post lab cleaning month
Image source: Twitter post

2. Keep thousands of people connected during remote study

Syracuse University used a QR code for an advertisement for their innovation hub online, Syracuse University Blackstone LaunchPad & Techstars, to make an effort to keep people connected through technology and innovative ideas during social distancing.

QR code campus launchpad Syracuse university
Image source: Syracuse University

3.Register and buy tickets for events

The Central NY Library Resources Council created this lovely advertisement with a QR code for their Librarians Night Out Event, in partnership with the ischool at Syracuse University. Place QR codes on one larger poster or on a digital document so people can sign up for events, get tickets, and view scheduling and details.

QR code university spring event poster
Image source: CLRC

4. Library use for book information and check outs

At South Orange Middle School in New Jersey, USA, the librarian, Ms. Malespina implemented QR code use to find physical locations of books and materials, as well as check out information from students. She found QR codes to be extremely functional in the organization of her library processes.

Additionally, use QR codes to send people to research journals that are relevant to the information in that library section, like at the University of Texas, San Antonio.

QR code yellow bookmark in the library
Image source: Ideas for libraries

5. Attracting new students

In 2012, Brighton University placed a stunning billboard with a QR code in London's Paddington Station, that sends scanners to an exclusive part of their website. 

David Alder, director of communications and marketing at the University of Bristol said: "As one of the most highly sought after universities in the UK, it was important to ensure people knew that we were now able to offer a small number of additional places for study. We regularly have to turn away a significant number of high-achieving individuals due to the huge competition for places at Bristol and so getting this message out there was very important...We're aware that this is pushing the boundaries a bit in terms of how QR code can be used, and we're pretty excited. We hope people like it."

QR code in a shape of a bridge bristol university billboard
Image source: The Drum


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